Introduction At MoneyPlus Group Limited (“we”, “us”, “our”), we are committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data when using Microsoft Teams for transcriptions and video recordings.
Who We Are MoneyPlus Group Limited is a financial services provider based in the UK. We are registered at Riverside, New Bailey Street, Manchester, M3 5FS and you can contact us at IT@moneyplus.com if you have any privacy-related concerns.
How We Collect Your Information We may collect and process personal data about you when you participate in meetings, calls, or webinars using Microsoft Teams. This includes:
- Video recordings – If a meeting is recorded, your image, voice, and shared content may be captured.
- Transcriptions – If enabled, spoken content may be converted into text for record-keeping and accessibility purposes.
Why We Collect Your Information We process Teams transcriptions and video recordings for the following purposes:
- To facilitate remote collaboration and ensure accurate communication.
- To provide accessible meeting records for those unable to attend.
- To support compliance, training, and quality assurance needs.
- To fulfil legal or regulatory requirements, where applicable.
Legal Basis for Processing Our processing of Teams transcriptions and video recordings is based on:
- Legitimate interests – Ensuring effective communication and record-keeping.
- Legal obligation – Where required for regulatory compliance.
- Consent – When explicit permission is required for recording and transcription.
How We Store and Protect Your Data
- Transcriptions and video recordings are stored securely within our Microsoft Teams environment, subject to our retention policies.
- We apply access controls to ensure only authorized personnel can view or retrieve these records.
- Data is encrypted in transit and at rest to prevent unauthorized access.
Who We Share Your Information With We do not share Teams transcriptions or video recordings with third parties except in the following circumstances:
- When required by law or regulatory authorities.
- When necessary for internal auditing or training purposes.
- When providing the data to meeting participants where applicable.
How Long We Keep Your Information We retain Teams transcriptions and video recordings for 30 days unless a longer retention period is required for legal, regulatory, or compliance purposes. After this period, the data is securely deleted.
Your Rights You have rights under data protection laws regarding your personal data, including:
- Access – Request a copy of your recorded or transcribed data.
- Correction – Ask for inaccuracies to be rectified.
- Erasure – Request deletion of data where applicable.
- Restriction – Limit processing under certain conditions.
- Objection – Object to processing based on legitimate interests.
To exercise your rights, please contact mydata@moneyplus.com.
How to Opt Out of Recordings If you do not wish to be recorded or transcribed during a Teams meeting, you may:
- Request that the meeting host disables recording and transcription.
- Choose not to speak or share video during a recorded meeting.
- Leave the meeting before recording begins.
Changes to This Privacy Notice We may update this notice from time to time to reflect changes in our practices or legal requirements.
Contacting Us If you have any questions or concerns, please do not hesitate to contact us using the details below: Phone: 0161 837 4000 Email: mydata@moneyplus.com Address: MoneyPlus Advice, Riverside, New Bailey Street, Manchester, M3 5FS.
This Privacy Notice was last updated on 04/03/2025.